Registration Information

A participant is required to make this online registration and settle the payment by 5:00pm Friday July 20, 2018 (Japan Time).
For the registration after this deadline, you will be requested to register onsite at the Registration Desk.
KNT-CT Global Travel CO., LTD. is available to assist you with your registration, hotel arrangement and also visa supports.

Inquiries in this regard should be addressed to:
ISCHA-4 REGISTRATION DESK
c/o International Operation Department KNT-CT Global Travel CO., LTD.
Address: Sumitomoshoji Kanda-izumicho Bldg. 13F,
1-13 Kanda-Izumicho, Chiyoda-ku, Tokyo 101-0024, JAPAN
Tel: 81-3-6891-9354 Fax: +81-3-6891-9409
Email: ischa4@or.knt.co.jp

<Office Hours>
Monday-Friday 9:30am-5:30pm (Japan time = GMT+9:00)
Closed on Saturdays, Sundays and national holidays

Online registration has been closed.

Registration Fees
Registration Category Registration Fee Banquet Fee
Before
May 15, 2018 May 31, 2018
(Japan time)
On and After
May 16, 2018 June 1, 2018
(Japan time)
General Participants JPY50,000 JPY55,000 JPY12,000
Students JPY25,000 JPY30,000 JPY12,000
Accompanying Person JPY10,000 JPY12,000
(1) “Registration Fee” includes the followings:
• Admission for all sessions (except for Accompanying Person)
  Admission for Welcome party
• Abstract (except for Accompanying Person)
• Lunches
• Coffee break
(2) "Students" are required to submit a copy of a current student ID upon the registration and to present it at the onsite registration desk.
   Registration will be completed only with full payment.

* Welcome Party
Fee: Included in the registration fee
Location: Faculty Lounge
Date & Time: Thursday August 30, 2018, Start at 7:00PM
Details will be subject to change.

* Banquet
Fee: JPY12,000 per person
Location: to be announced
Date & Time: Saturday September 1, 2018, Start at 7:00PM
Details will be subject to change.
Accommodation
Rooms have been reserved at hotels around the symposium venue by KNT-CT Global Travel CO., LTD.
The hotel reservation is proceeded on first-come-first-served basis.
After the online registration deadline, a final confirmation will be sent by email indicating your reserved hotel name and the room charge.
Single (One bed for Single occupancy)
Twin (Two beds for Double occupancy)
Hotel Name Court Hotel SHINYOKOHAMA
Room Rate Single: JPY9,100 (Aug. 29, 30, 31) JPY13,100 (Sep. 1) JPY8,100 (Sep. 2)
Twin: JPY15,000 (Aug. 29, 30, 31) JPY23,300 (Sep. 1) JPY13,000 (Sep. 2)
Check-in/out Check-in: 3:00pm / Check-out: 11:00am
Address 2-13-1, Shinyokohama, Kohoku-ku Yokohama-shi, Kanagawa, 222-0033, Japan
Phone +81-45-471-0505
Access to Hotel 5 mins' walk from North Exit of JR Shin-Yokohama Station
3 mins' walk from Exit 8 of Yokohama Subway Blue Line Shin-Yokohama Station
Hotel to Venue Take JR Yokohama Line from Shin-Yokohama to Kikuna and change Tokyu Toyoko Line to Hiyoshi (about 30 mins)
Hotel URL https://www.courthotels.co.jp/en/yokohama/
 
Hotel Name Fuji View Hotel SHINYOKOHAMA
Room Rate Single: JPY8,500 (Aug. 29, 30, 31 & Sep. 2) JPY12,000 (Sep. 1)
Twin: JPY15,000 (Aug. 29, 30, 31 & Sep. 2) JPY20,000 (Sep. 1)
Check-in/out Check-in: 2:00pm / Check-out: 11:00am
Address 2-3-1 Shin-Yokohama Kouhoku-ku Yokohama-City, 222-0033, Japan
Phone +81-45-473-0021
Access to Hotel 3 mins' walk from North Exit of JR Shin-Yokohama Station
3 mins' walk from Yokohama Subway Blue Line Shin-Yokohama Station.
Hotel to Venue Take JR Yokohama Line from Shin-Yokohama to Kikuna and change Tokyu Toyoko Line to Hiyoshi (about 30 mins)
Hotel URL http://english.fujiview-hotel.jp/index.php
 
Hotel Name Daiwa Roynet Hotel SHIN-YOKOHAMA
Room Rate Single: JPY12,300 (Aug. 29, 30, 31) JPY17,000 (Sep. 1) JPY9,000 (Sep. 2)
Twin: JPY22,000 (Aug. 29, 30, 31) JPY27,400 (Sep. 1) JPY16,000 (Sep. 2)
Check-in/out Check-in: 2:00pm / Check-out: 11:00am
Address 3-17-1 Shin Yokohama, Kohoku-ku, Yokohama, Kanagawa, 222-0033 Japan
Phone +81-45-473-4155
Access to Hotel 5 mins' walk from North Exit of JR Shin-Yokohama Station
2 mins' walk from Exit 7 of Yokohama Subway Blue Line Shin-Yokohama Station
Hotel to Venue Take JR Yokohama Line from Shin-Yokohama to Kikuna and change Tokyu Toyoko Line to Hiyoshi (about 30 mins)
Hotel URL http://www.daiwaroynethotelshinyokohama.com/en-gb/
 
Hotel Name Kawasaki Green Plaza Hotel
Room Rate Single: JPY7,800 (Aug. 29, 30, 31) JPY8,200 (Sep. 1) JPY7,500 (Sep. 2)
* excluding breakfast
Check-in/out Check-in: 3:00pm / Check-out: 10:00am
Address 1-653 Marukodori Nakahara-ku, Kawasaki, Kanagawa, 211-0006 Japan
Phone +81-44-411-1234
Access to Hotel 3 mins' walk from Tokyu Toyoko Line Shin-Maruko Station
8 mins' walk from JR Nambu Line Musashikosugi Station
Hotel to Venue Take Tokyu Toyoko Line or Tokyu Meguro Line from Shin-Maruko Station to Hiyoshi Station (about 20 mins)
Hotel URL https://www.greenplazahotel.co.jp/
 
Hotel Name Kawasaki Dai-ichi Hotel MUSASHI SHINJO
Room Rate Single: JPY8,600 (Aug. 29, 30, 31 & Sep. 1., 2)
Check-in/out Check-in: 2:00pm / Check-out: 12:00noon
Address 5-2-3 Shinjo, Nakahara-ku, Kawasaki-shi, Kanagawa-ken, 211-0044 Japan
Phone +81-44-799-2111
Access to Hotel 1 min' walk from JR Musashi-shinjo Station
Hotel to Venue Take JR Nambu Line from Musashi-shinjo Station and change Tokyu Toyoko Line
or Tokyu Meguro Line at Musashikosugi Station to Hiyoshi Station (about 20 mins)
Hotel URL http://www.k-dhs.com/english/
 
Hotel Name Hotel Route Inn TOKYO KAMATA
Room Rate Single: JPY10,500 (Aug. 29, 30, 31) JPY11,100 (Sep. 1) JPY9,000 (Sep. 2)
Twin: JPY16,000 (Aug. 29, 30, 31) JPY19,000 (Sep. 1) JPY15,000 (Sep. 2)
Check-in/out Check-in: 3:00pm / Check-out: 10:00am
Address 3-18-2, Kamata, Otaku, Tokyo, 144-0052 Japan
Phone +81-50-5837-2020
Access to Hotel 6 mins' walk from JR Kamata Station
4 mins' walk from Keikyu Kamata Station
Hotel to Venue Take Tokyu Tamagawa Line from Kamata Station and change Tokyu Toyoko Line
or Tokyu Meguro Line at Tamagawa Station to Hiyoshi Station (about 40 mins)
Hotel URL https://www.route-inn.co.jp.e.ut.hp.transer.com/language/hotel_detail.php?hotel_id=656
Notes:
1) All room rates are per room per night.
2) The above rates are valid only during the period of ISCHA-4 symposium.
3) Services included: Room, Breakfast, Tax and Service charge
Services not included: Personal expenses (laundry, telephone bill, mini-bar, medical expenses due to injury or illness, travel insurance)
4) Room equipment: Bathroom and Toilet
5) Tour escort: Not included
6) Minimum number of participants: 1 person
7) The above rates and information are subject to change without notices.
8) Please notify ISCHA-4 Registration Desk (ischa4@or.knt.co.jp) in advance if you expect to arrive at your hotel after 10:00pm to avoid the cancellation of your reservation.
9) Your non-smoking/smoking request will be requested to the hotel. However please understand that it is not guaranteed to be provided as you request because it will be assigned depending on the availability on the day
10) If you would like to book a double room (one large bed for double occupancy), please request in "Remarks" at your registration
11) Accommodation itinerary: First day (start point): Check-in date / Last day (end point): Check-out date
12) Full payment is required to complete your reservation.
Confirmation
A final confirmation will be sent to you by email after the online registration deadline to whom has completed the payment.
Payment
The payment should be settled by 5:00pm Friday, July 20, 2018 (Japan time) at the latest.
However you are requested to make your payment immediately (within a week) after your registration by following the registration instructions.

*No reservation will be confirmed in the absence of this payment.
*All payment must be paid only in Japanese yen.

Payment Method:
1) Credit Card【Overseas participants only】
(VISA, Master Card, American Express, Diners Club, or JCB only.)
*Please use a credit card which is valid at least until October 2018.
*Drawer of this online payment transaction will be "KNT-CT Global Travel CO., LTD/ KINTETSU INTERNATIONAL"
*Credit card transactions may be reflected in your credit card statement two or three months later due to system matter.
2) Bank Transfer:【Domestic participants only】

Sumitomo Mitsui Banking Corporation
Suzuran Branch (Branch Code:760)
SWIFT Code: SMBCJPJT
Account Number: 6103315 (Ordinary account)
Account Name: KNT-CT Global Travel CO.,LTD. (Global MICE Department)

A bank transfer must be made in full amount without any deductions for bank charges.
Please enter your "Registration ID" with your name when you make a payment by bank transfer.
If your company or organization settles a payment by bank transfer collectively for several applicants, please inform us by email it is whose payments.

三井住友銀行 すずらん支店 (普通)6103315
口座名:(株)KNT-CTグローバルトラベル グローバルビジネス MICE支店
Cancellation
In case of any changes or cancellation, please send us a written notice by e-mail at ischa4@or.knt.co.jp.
The date and time of the change or cancellation will be based on our working hours (Monday through Friday except National holidays, during 09:30am-5:30pm (Japan time = GMT+9:00)).
After working hours, the change or cancellation will be processed our next working day, which may incur charges.

Late cancellations or no-shows, including but not limited to delayed/cancelled flights or not receiving visa in time, are non-refundable. All cancellations should be done in writing (via e-mail) and a confirmation from the ISCHA-4 office is needed.
Cancellation Fee:
1) Registration Fee
After registration but before May 31--------- JPY3000
On and after June 1 but before July 20 ---- JPY10000
On and after July 21 -------------------------100% of registration fee/NO REFUND
2) Banquet Fee
After registration but before May 31--------- JPY2000
On and after June 1 but before July 20 ---- JPY3000
On and after July 21 ------------------------ 100% of banquet fee/NO REFUND
3) Fee for Accompanying Person
After registration but before May 31--------- JPY1000
On and after June 1 but before July 20 ----- JPY2000
On and after July 21 ------------------------- 100% of the fee/NO REFUND
4) Accommodation Fee
Up to 21 days before the night of stay ------------------------------ No charge
20 to 8 days before the night of stay ------------------------------- 20% of daily room charge
7 to 2 days before the night of stay -------------------------------- 30% of daily room charge
1 day before the night of stay --------------------------------------- 40% of of daily room charge
On the reserved day (before hotel’s check-in time) ---------------- 50% of daily room charge
On the reserved day (after hotel’s check-in time) ----------------- 100% of daily room charge
No show without notice --------------------------------------------- 100% of daily room charge
Refund
A refund will be made during or after the symposium with deducting bank transfer fee, and/or credit card service charges and the cancellation penalties.
If a payment is made by credit card, the refund will be made to the same credit card.
If a payment is made by bank transfer, you are required to inform us of your bank account information.
Onsite Registration Desk

Open hours will be announced later.

Visa

If you need a visa to enter Japan, KNT-CT Global Travel CO., LTD. will help you to provide the documentation for the visa support:
-Letter of guarantee
-Letter of reason for invitation
-Schedule of stay

For the details of the documentation, please contact your nearest Japanese diplomatic mission.
(http://www.mofa.go.jp/j_info/visit/visa/index.html)

Indispensable condition to request the visa support:

1. You have submitted an abstract.
2. Your paper has been accepted.
3. You have completed the online registration.
4. Your registration fee has been paid.
5. If you wish to bring any accompanying persons and request the visa support for him/her with yours, he/she must be your legal spouse or children.

*Please note that if any of these requirements is not met, the visa support cannot be accepted.
*Visa applications should be made at least one month before the intended travel dates. We strongly suggest you to inform us your request of visa application as soon as possible.
*For applicants who need to apply for a visa, the payment date of the registration fee will be advanced.

Please send an email to ischa4@or.knt.co.jp, if you are required a visa for Japan.

Insurance

Please note that it is the responsibility of all attendees to take out full insurance to cover all expenses, including registration fee, in the event that they are unable to travel for any reason.

Requirements for Application

For accommodations, agreement is required for below 3 points before making online application:

1) Information related to accommodations will be all announced on this website. There will be no brochures or other items (instructions, contracts, etc.) sent through post.
2) KNT-CT Global Travel CO., LTD. and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.
3) Purchase of travel services represents your acceptance of "Agent-Organized Tour Terms and Conditions". Please download or print it before applying.
Contact Information

If you have any inquiries, please contact to:


ISCHA-4 REGISTRATION DESK
c/o International Operation Department KNT-CT Global Travel CO., LTD.
Yoko Sasaki (Ms.)

Address: Sumitomoshoji Kanda-izumicho Bldg. 13F,
1-13 Kanda-Izumicho, Chiyoda-ku, Tokyo 101-0024, JAPAN
Tel: 81-3-6891-9354 Fax: +81-3-6891-9409
Email: ischa4@or.knt.co.jp

<Office Hours>
Monday-Friday 9:30am-5:30pm (Japan time = GMT+9:00)
Closed on Saturdays, Sundays and national holidays
*The date and time of the change or cancellation will be based on our working hours.

Certified Travel Service Manager: Saeko Inai (Ms.)
A Certified Travel Service Manager is responsible for supervising all transactions at the sales office where your travel arrangements are made. If you have any questions about your travel contract, please feel free to contact the managers specified above.

Plan & Operation
Global MICE Department, KNT-CT Global Travel CO., LTD.
Address: Sumitomo-shoji Kanda-Izumi-cho Bldg., 13F,
1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
Government Registration Number: Japan Tourism Agency No.2040
Full member of Association of Travel Agents
Member of Travel Agency Fair Trade Council
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