REGISTRATION

To register, please click on New Registration.

Remarks:

* Tax Included. (10%)

* JPY = Japanese Yen.

* The registration site will be temporally closed due to the system maintenance when the Advanced Online Registration period ends.

• 1) Registration fee payment must be made with advanced registration.
• 2) Online registration will close on Friday, October 14, 17:00 [JST = UTC+9].
• 3) Presenting authors including ones for New Products Technology Session and session chairs/co-chairs are required to register and make payment by Friday, September 16, 17:00 Monday, September 26, 10:00 [JST = UTC+9]. Please contact the Conference Secretariat if it is difficult to do so. Otherwise, your paper will be deemed as withdrawn and thus will not appear in the proceedings.
• 4) JSAE corporate membership is inapplicable but an individual membership only.
• 5) Student includes a student presenting author who may be requested to show an ID on site.
  *To qualify for Student Registration rate, you must be a full-time student during the conference (October 31– November 3, 2022). Students are required to submit a copy of a valid student ID (student card of official admission letter) including the expiry date onto the registration system (acceptable file type: pdf, jpeg & jpg up to 5MB(Less than 3MB is recommended.) upon registration to qualify for “Student” rate, and to present the student ID at the reception desk onsite.
• 6) Accompanying person is a family member of other category’s participant except “Student,” and is limited for one person only.

Entitlements of Registration Fee

• ・Admission to the Opening, Awards & Closing Ceremony
• ・Admission to Keynote Addresses and Plenary Session
• ・Admission to Technical Sessions, New Product Technology Sessions and Keyword to Download the Proceedings
• ・Admission to the Exhibition & Poster Session
• ・Admission to Networking Breaks
• [Note] Neither an accompanying person nor an exhibitor is entitled for technical sessions and proceedings.

Lunch JPY 550 each (Tax included)

Since food loss should be avoided from the viewpoint of SDGs, the committee has decided to ask attendees, if preferred, to buy lunch in advance on the registration with expectation of less or no discard of prepared foods. A Bento and packed green tea will be provided on site every day during the conference. Please be sure you will get rather an authentic Bento which is valued double the price and made by a local food company with a good reputation.

Banquet JPY 6,050 (Tax included)

Date: Wednesday, November 2
Time: 19:00 - 21:30
Place: Hotel Nikko Himeji
Transportation: Shuttle bus (one way from Arcrea Himeji to Hotel Nikko Himeji) or 15 min walk.

[Note] Please apply for the banquet in online registration. On-site application is not acceptable unless there is any cancellation.
*Please note that this is not guaranteed depending on the situation of COVID-19.

Optional Tour JPY 2,500 (Tax included)

Date: Thursday, November 3
Time: 13:00 - 17:30

[Note] Please apply for the optional tour in online registration. On-site application is not acceptable.The fee does not include lunch.
Minimum Participants Required: 25 persons

*In case the number of applicants does not reach the minimum participants required, the optional tour will not be operated. In this case, notification will be sent to you by e-mail before October 18.
* Please note that number of the seats for the optional tour is limited and the application for the optional tour may be closed before the deadline　(17:00, Oct. 14 (Fri) [JST = UTC+9]).
*Please note that this is not guaranteed depending on the situation of COVID-19.

* === : by bus

Remarks:

* Tax included.

* Please apply for the optional tour in online registration. On-site application is not acceptable.

* Lunch is not included.

* Itinerary may be subject to change due to weather and road conditions or any other conditions of an operational nature.

* Optional fee will be refunded if it is cancelled.

* The tour will take place rain or shine.

* Please note that there will be a 2 hour guided tour in the Himeji Castle including stairs going up and down. At some points, you will be required to take off your shoes.

Please refer to the hotel information in Himeji from the below link.
https://himeji-kanko.jp/visit 
*Please change the language from “Language” on the menu bar.

Document request for VISA application has been closed.

ERFS is not required anymore for short business trip or sightseeing (3months).
VISA waiver program is resumed for the countries or regions listed on the following link below.
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html 

Kindly login to registration’s My Page to access the Zoom Meeting Room and download the proceedings. Please note that the “ZOOM” will be accessible only during the conference period. On-demand videos will be available by the end of November.
*Kindly note that registration and abstract submission are operated under different system management.
Please keep a note of the ID and password for both systems.

Online Registration

• * All Payment must be made in Japanese Yen (JPY).
• * Neither checks nor cash are accepted.
• * Registration will be completed only with full payment.
• * Registration fee payment must be received prior to the deadline date in order to remain at the current registration rate.

 Credit Card by Online

(VISA, Master Card, American Express, Diners Club, or JCB only.)

 Please use a credit card that is valid at least until December 2022.

 The payee will be listed as “Kinki Nippon Tourist Corporate Business Co., Ltd.” in your credit card statement.
However, the name might be slightly changed depending on the card company.
 Credit card transactions might be recorded on your credit card statement about two to three months later due to system matter.

 Bank Wire Transfer

Only for those who will register in Japan if preferred.
Kindly note that we do not accept international bank wire transfer.
We only accept domestic bank wire transfer within Japan.

On-site Registration

All Payment must be made in Japanese Yen (JPY) with:
Credit Card: VISA / MasterCard / American Express / JCB are acceptable.
Neither checks nor cash are accepted.

Issuance of Invoice

 If you need an invoice for the approval of payment, kindly send an email to SETC2022 Registration Desk.

 Kindly proceed with registration to SETC2022 before sending us your inquiry email because registration number (1***) is needed for the issuance of the invoice.

 Please inform us if any of the following information are necessary to be included in the invoice. (For example, affiliation’s full name, affiliation’s full address, tax number/Tax ID, VAT number, etc.)

Issuance of Receipt

After the payment is completed, registrants will be able to download the receipt on “My page” of the registration system from October 31 to November 30.

Cancellation requests for registration, optional tour, banquet and etc. should be submitted via email to SETC2022 Registration Desk with your name and registration number (1***).

The date and time of the change and cancellation will be based on the working hours (Mon - Fri 10:00-17:00 [JST = UTC+9] except national holidays).

(Kindly note that Registration Desk will be closed on Aug. 11, Sep. 19, Sep. 23 and Oct. 10 due to the National Holidays in Japan.)

After working hours, cancellation will be made on the next working day, which may incur charges.

* Cancellation Policy for Registration

* Cancellation Policy for Lunch

Refund will be provided upon request by October 14 at 17:00 [JST = UTC+9].

* Cancellation Policy for Banquet

Refund will be provided upon request by October 14 at 17:00 [JST = UTC+9].

* Cancellation Policy for Optional Tour

Refund

 Refunds will be made during or after the conference upon deducting bank transfer fees, and/or credit card service charges, and the cancellation penalties.
Due to the system setting, only full-amount refund is available. If any partial refund should be made for change / cancellation, the registration desk will firstly make a full-amount of refund to the registered credit card and charge the amount after deducting change or cancellation penalty.

 If payment was made by credit card, refund will be made to the same credit card.

 If the payment was made by bank transfer, please inform us of your bank account by email.