Registration

* ===: by bus

Excursion on Jun 28 (Wed)
Date:	Jun 28, 2023 (Wed)
Time:	11:45 - 17:40
Guide Service:	English-speaking guide service
Transfers:	By motor coach (or on foot)
Excursion fee:	Included in the registration fee
Minimum number of participants:	20
Maximum number of participants:	70
Inclusion:	Admission fees to Mikimoto Pearl Island
Exclusion:	Medical expenses for injuries and illness, Travel Insurance, Lunch

Remarks:

• Please mark your attendance for the excursion during the registration.
• Kindly note that lunch is not prepared for Jun 28. Please have your own lunch at any restaurant in Okage Yokocho.
• Itineraries may be subject to change due to weather, road conditions, or any other conditions of an operational nature.
• If the minimum number of participants (20) is not met by 14 days before the scheduled date, the excursion on that date may be cancelled. In this case, a notification email will be sent to you 5 days prior to the departure date.
• However, please note that this is not guaranteed depending on the situation of COVID-19. Further information will be sent to you before the start of the conference.

Hotel Name	Daiwa Royal Hotel, Hotel & Resorts ISE-SHIMA
Room Type	Western Style Twin Room (36m2)
Room Rate	Plan	Single Occupancy	Double Occupancy
	A	JPY109,000	JPY170,500
	B	JPY85,500	JPY133,000
	C	JPY85,500	JPY133,000
	D	JPY62,000	JPY95,500
Check in/out	Check-in: 15:00 / Check-out: 10:30
Address	939-6 Aza-Kasatori, Matoya, Isobe-cho, Shima-shi, Mie 517-0295
Phone	+81-599-55-2111 (reception hours 9: 00-18: 00)
Access to Hotel	Reference: https://www.daiwaresort.jp/global/ise/access/index.html open_in_new Ugata Station → hotel (Approximately 15 minutes to drive 7km) Estimated taxi fare: about JPY2,800

Plan A (Check in: Jun 25, Check out: Jun 30)

	Jun 25	Jun 26	Jun 27	Jun 28	Jun 29	Jun 30
Breakfast	-	○	○	○	○	○
Lunch	-	○	○	✕	○	-
Dinner	○	○	○	✕	○	-
Accommodation	●	●	●	●	●	-

Plan B (Check in: Jun 25, Check out: Jun 29)

	Jun 25	Jun 26	Jun 27	Jun 28	Jun 29	Jun 30
Breakfast	-	○	○	○	○	-
Lunch	-	○	○	✕	-	-
Dinner	○	○	○	✕	-	-
Accommodation	●	●	●	●	-	-

Plan C (Check in: Jun 26, Check out: Jun 30)

	Jun 25	Jun 26	Jun 27	Jun 28	Jun 29	Jun 30
Breakfast	-	-	○	○	○	○
Lunch	-	-	○	✕	○	-
Dinner	-	○	○	✕	○	-
Accommodation	-	●	●	●	●	-

Plan D (Check in: Jun 26, Check out: Jun 29)

	Jun 25	Jun 26	Jun 27	Jun 28	Jun 29	Jun 30
Breakfast	-	-	○	○	○	-
Lunch	-	-	○	✕	-	-
Dinner	-	○	○	✕	-	-
Accommodation	-	●	●	●	-	-

Notes

1. All room rates include the service charge, accommodation tax and consumption tax.

   Meals marked with a "○" are included in the displayed rate.
   ○: Meal Included, X: Meal will not be prepared.

2. Services not included in room rate: charges and expenses other than those specified in article 1, such as personal expenses (e.g. Laundry, telephone, additional meals, drinks, etc.), travel and accommodation costs to and from the above hotels.
   *Any expenses incurred during your stay should be settled individually with the hotel by cash or credit card.
3. If you will be sharing a room with another attendee, please select double occupancy and pay for accommodation as a representative. Kindly contact the MR2023 registration desk (mr2023-regist@or.knt.co.jp) and leave a note with the registration number of another attendee in the "Remarks" column.
4. Please select double occupancy if you have an accompanying person and fill out the name for accompanying person during registration. If your accompanying person is under 12 years old, kindly contact the MR2023 registration desk (mr2023-regist@or.knt.co.jp) for details.
5. If you have accommodation request other than the above plan, please send your inquiry to the MR 2023 registration desk (mr2023-regist@or.knt.co.jp).
6. Basically, the hotel will prepare the group dinner for MR2023. Therefore, you are expected to arrive before dinner time. You might miss dinner if you check in late on your arrival day.
   Dinner for Jun 25 will start at 19:00pm. For vegetarian, please arrive in time at 19:00pm for dinner. For participation who do not have any dietary requirement, if you can't make it in time for dinner, a separate set menu is available until 21:30pm.
7. Please contact the MR2023 registration desk (mr2023-regist@or.knt.co.jp) if your flight delay or arrival schedule is changed.
8. Room equipment: Bathroom and toilet.
   Amenities in the room: Slippers, face towel, bath towel, rinse in shampoo, body soap, tea (tea pack)
   * Other amenities (toothbrushes, cotton pads, razors, hairbrushes, hair ties, cotton swabs) are available in the lobby on the 1st floor. Please select and pick your own need.
9. The above rates are valid only during the period of MR2023 Workshop (Jun 26 - 29, 2023). Accommodation on dates other than the listed date on the registration system can be requested but cannot be guaranteed at the same rate. If you would like to stay before/after the conference, please send inquiry email to the MR2023 Registration desk.
10. Hotel reservations are made on a first-come-first-serve basis. Please note that rooms may be sold out before application deadline of 17:00 on May 26 (Fri), 2023.
11. Please notify KNT if you expect to arrive at your hotel at 22:00 [JST = GMT+9] or later to avoid cancellation of reservation.
12. Car parking permit is not included. If needed, please contact the hotel directly.
13. Please write your request in the "Remarks" field or send an email MR2023 Registration desk if you have smoking or non-smoking room request. Your request will be forwarded to the hotel. However, please kindly understand that smoking/non-smoking rooms might not be provided to you due to limited room vacancy.
14. The total amount must be paid to complete your hotel reservation.
15. Availability above are subject to change without prior notice.

Kinki Nippon Tourist Co., Ltd. (MR2023 Registration desk) entrust the Visa support services to Freedom Co., Ltd.

Deadline: May 8, 2023 (Mon)
Fee: JPY18,000

* Visa application support fee for accompanying person: JPY18,000/ person

* Applicants must meet all of the following conditions to apply the visa. Please make sure you carefully read the following conditions and check if you meet the requirements before you request.

* Please note that if any of above requirements is not met, the visa support application cannot be accepted.
The following documents will be issued to the applicants who has meet all of the above conditions:

* This deadline does not guarantee the approval of Visa.

* Please note that fee is generally non-refundable.

* Fees to be paid to the Japanese Embassy or Consulate for visa application and issuance, transportation and communication expenses are on applicant's account.

* All visa application documents will be sent to applicant in PDF format by email.

* The original visa application documents will be sent to you by EMS or DHL if the local Japanese embassy or consulate requires the original visa application documents. Kindly note that the postage in such cases must be paid by the applicant in advance.

* Kindly note that we will not accept any visa support applications more than 3 months before your departure date.

* It may take more than one month depending on the visa. We recommend that you apply for a visa approximately 1.5 months before your departure date.

* Kindly confirm the latest information on your own responsibility including checking the above URL regularly.

< Website of Ministry of Foreign Affairs of Japan >
https://www.mofa.go.jp/j_info/visit/visa/index.html open_in_new
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html open_in_new

• Payment should be made in Japanese Yen (JPY) by credit card by May 26 (Fri), 2023.
• No registration and/or reservation will be confirmed in the absence of this payment (if any).
• Neither checks nor cash are accepted.

• Please use a credit card that is valid at least until July 2023.
• The drawer of this online payment transaction will be “Kinki Nippon Tourist Co., Ltd.”. However, the exact name of the drawer might vary slightly depending on the card company.
• Credit card transactions might be recorded on your credit card statement about one to two months later due to system matters.

If you need an invoice for the approval of payment, kindly send an email to MR2023 Registration desk.
Kindly proceed with registration to MR2023 on registration system before sending us your inquiry email as the registration number is needed for issuance of invoice.
Please inform us if any of the following information are necessary to be included in the invoice.
(For example, affiliation’s full name, affiliation’s full address, tax number/Tax ID, VAT number, etc.

Receipt for registration fee and accommodation will be given to the attendee at the reception desk onsite while picking up name holder and conference kit.

• In the case of change and cancellation requests for registration and/or accommodation, they should be submitted via email to the MR2023 Registration desk by email (mr2023-regist @or.knt.co.jp).
• The date and time of the change and cancellation will be based on the working hours (Mon - Fri 10:00-17:00 [JST = GMT+9] except national holidays).
• After working hours, cancellation will be made on the next working day, which may incur charges.

* Cancellation Policy for Registration

Before and on May 25 (Thu), 2023	Full refund after deducting a handling fee
On and after May 26 (Fri), 2023	No Refund (100% of Registration Fee)

* Cancellation Policy for Accommodation

21 days before the night of stay	No charge
20 to 8 days before the night of stay	20% of accommodation charge
7 to 2 days before the night of stay	30% of accommodation charge
1 day prior before the night of stay	40 % of accommodation charge
On the reserved day (before hotel’s check-in time)	50% of accommodation charge
On the reserved day (after hotel’s check-in time)	100% of accommodation charge
Cancellation without notice (No-show)	100% of accommodation charge / No Refund

Refund

• Refunds will be made after the conference upon deducting bank transfer fees (JPY6,500), and/or credit card handling fee (JPY1,000), as well as the cancellation penalties.
• If payment was made by credit card, refund will be made to the same credit card.
• Due to the system setting, only full-amount refund is available. If any partial refund should be made for change / cancellation, the registration desk will firstly make a full-amount of refund to the registered credit card and charge the amount after deducting change or cancellation penalty.

• If the refund has to be made by bank transfer due to credit card issue, please inform us of your bank account by email.
• Please note that the transaction charge for the refund will be on applicant’s account.

• In the event of an industrial disruption or natural disaster, the 2023 US-Japan Workshop on Magnetic Reconnection (MR2023), the organizing committee, management and service providers, and supporting organizations do not accept responsibility for any financial or other losses incurred by exhibitor companies, personnel, and conference delegates (further indicated as participants), nor for injury or damage to persons or property occurring during or related to the MR2023 in Ise Shima, Japan. All insurance, including medical cover, or expenses incurred in the event of the cancellation of MR2023 are the responsibility of the participant.
• Participants are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in MR2023, or through the MR2023 itself; loss of airfares for any reason; medical expenses; loss or damage to personal property; additional expenses; and repatriation should travel arrangements have to be altered. MR2023, the organizing committee, management and service providers, and supporting organizations will take no responsibility for any participant's failure to insure.
• In addition, the MR2023 organizing committee has no responsibility in the case you are not able to attend the MR2023 due to the positive results of COVID-19 tests.

Please read the following "Terms and Conditions" before making registration and/or accommodation reservation.

• Please download and read "Agent-Organized Tour Terms and Conditions       picture_as_pdf" before registration and application.
• KNT processes personal information in accordance with the privacy policy       picture_as_pdf.
• KNT and commissioned companies shall use personal information entered in the registration form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.
• Copyright of official images and photographs covering the event and their usage right on Mass Media belongs to the organizer.