May 22-25, 2023
Tsukuba Center for Institutes & National Institute for Materials Science (NIMS), JAPAN

If you receive an e-mail or call from a company claiming that they will help your registration for SPIN CALORITRONICS XII, it is a SCAM.
Do not send your credit card details under any circumstances. The Organizing Committee has nothing to do with those companies.

Kinki Nippon Tourist Corporate Business Co., Ltd. (KNT) has been appointed as the official agency who handles registration for the SPIN CALORITRONICS XII.

Deadline of Regular registration noon on Mar 17 (Fri), 2023 [JST = UTC+9]
Deadline of Accommodation noon on Mar 17 (Fri), 2023 [JST = UTC+9]
Deadline of Visa Application noon on Mar 17 (Fri), 2023 [JST = UTC+9]

On-site registration

*Available only for Student Registration
8:45 – 16:00, May 22 (Mon) – 24 (Wed), 2023
9:00 – 11:00, May 25 (Thu), 2023

Registration Fees

Registration Fees Regular Registration
 Feb 1 (Wed) – noon on Mar 17 (Fri), 2023
[JST = UTC+9]
On-site Registration
May 22 (Mon) – 11:00, May 25 (Thu), 2023
[JST = UTC+9]
Regular JPY50,000** N/A
Student*1 Free of charge** Free of charge**
Invited Speaker JPY50,000 N/A


*JPY: Japanese Yen, Tax included (10%).
**Please note in advance that the registration will be closed when the registrants reach 70. Due to the limited number of registrations, we recommend that you complete your registration as soon as possible in February. If more than 70 people have registered, there is a possibility that even if you can register on the system, you will not be registered and will be refunded.


-You may select the “Student” category if you are a student at the time of registration and payment.
-If you are applying as a student, please input the name of your University, Laboratory, and Laboratory URL.
-Please note that you may be asked to present your passport during the on-site registration.

Registration Fee includes

  Regular, Student Invited Speaker
Admission to sessions, special events and exhibitions
Excursion on May 24
Lunch (Only available on Excursion day on May 24 and NIMS Session on May 23)

Accommodation support

VISA support  
Conference dinner  
Travel expenses*2    


-Lunch on May 24 will be available only for those participating in the excursion.


Please note that there is no Travel expenses support (including flights, transportation fee and accommodation etc.) for registrants/presenters.



Date: May 24 (Wed)
Time: 11:00 – 17:00
Guide Service: English-speaking guide service
Transfers: By Private Coach (or on foot)
Meals: Lunch included

11:00 Tsukuba Center for Institutes === 12:00 Mt. Tsukuba === 12:00-13:00 Lunch(at Tsutsujigaoka Rest House)=== 13:00-15:00 Move to the summit of Mt. Tsukuba (by using ropeway)=== 15:30-16:00 Hirasawakan'ei Ruins ===17:00 Return to Hotel
Minimum number of participants: 30
Maximum number of participants: 70

* Please apply for the excursion in online registration. On-site application is not acceptable.
*In case the number of applicants does not reach the minimum participants (30) required, the excursion will not be operated. In this case, notification will be sent to you by e-mail before May 17 [JST = UTC+9].
* Itinerary may be subject to change due to weather and road conditions or any other conditions of an operational nature.
* The tour will take place rain or shine.

NIMS Session

Date: May 23 (Tue)
Time: 14:00 - 17:30 (Tentative)
Place: National Institute for Materials Science (NIMS)
Address: 1-2-1 Sengen, Tsukuba, Ibaraki 305-0047
Directions: 15 min walk from Tsukuba Station, 5 min walk from Tsukuba Center for Institutes (main venue).
Session details: Invited talks by NIMS researchers and lab tour

Payable Event

Conference Dinner (Optional)

Date: May 24 (Wed)
Time: 18:00 - 20:00
Place: Hotel Grand Shinonome
Transportation: 8 min walk from Tsukuba Station or 25 min walk from Tsukuba Center for Institutes (main venue).
Fee: JPY 10,000 (except for invited speakers)

Accommodation (Optional)

Deadline of hotel reservation: noon on Mar 17 (Fri), 2023 [JST = UTC+9]

A block of rooms at neighboring hotels has been secured for the symposium attendees and can be reserved via the registration system. Please check the information for the Hotel Accommodation.


  1. All room rates are per room per night, including breakfast, service charge, accommodation tax and consumption tax.
  2. Services not included in room rate: charges and expenses other than those specified in article 1, such as personal expenses (e.g. laundry, telephone, additional meals, drinks, etc.), travel and accommodation costs to and from the above hotels.
    *Any additional expenses incurred during your stay should be settled individually with the hotel by cash or credit card.
  3. Room equipment: bathroom and toilet.
  4. The above rates are valid only during the period of the SPIN CALORITRONICS XII (May 21-25, 2023 [JST = UTC+9]).
    Accommodation on dates other than the listed date on the registration system can be requested but cannot be guaranteed at the same rate. If you would like to stay before/after the conference, please send an inquiry by e-mail to the SPIN CALORITRONICS XII Registration Desk (sc12-regist@or.knt.co.jp).
  5. Hotel reservations are made on a first-come-first-serve basis. Please note that rooms may be sold out before the application deadline of noon on Mar 17 (Fri), 2023 [JST = UTC+9].
  6. Please notify KNT in advance if you expect to arrive at your hotel later than at 22:00 [JST = UTC+9] to avoid cancellation of the reservation.
    Kindly note that inquiries received outside of working hours will be informed to the hotel on the next working day.
    *Working hours (Mon - Fri 10:00-17:00 [JST = UTC+9] except national holidays).
  7. The car parking permit charge is not included. If needed, please contact the hotel directly.
  8. Please submit any request such as smoking or non-smoking room via the "Remarks" field or send an e-mail to the SPIN CALORITRONICS XII Registration Desk (sc12-regist@or.knt.co.jp). Your request will be forwarded to the hotel. However, please kindly understand we may not be able to meet all requests due to the limited availability of rooms.
  9. The total amount of room charge must be paid in advance to complete your hotel reservation.
  10. Room availability is subject to change without prior notice.
Payment Method

Online Registration

* The full amount should be paid in Japanese Yen (JPY).

* Neither checks nor cash are accepted.

* Full payment must be settled before the deadlines.

* Registrations and/or reservations will not be confirmed in the absence of the full payments.

Credit Cards


(VISA, MasterCard, American Express, Diners Club, or JCB only.)
-Payment will be made in Japanese Yen. Your registration will be confirmed after the payment.
-Please use a credit card that is valid at least until July 2023.
-Drawer of this online payment transaction will be “Kinki Nippon Tourist Co., Ltd. / Sales Department 6 Business Headquarters Kinki Nippon Tourist Corporate Business Co., Ltd”.
However, the exact name of the drawer might vary depending on the card company.
-Credit card transactions might be reported on your credit card statements with up to two to three months delay.
-You can download your receipt other than accommodation till May 31, 2023 (JST).
Receipt for accommodation will be given to the participant at the reception desk onsite while picking up name holder and conference kit.

Bank Wire Transfer

SWIFT Code: SMBCJPJT (*Japan does not use IBAN codes.)
Branch Name: SUZURAN BRANCH (Branch code: 760)
Account Number: Checking account No. 7300691

-Bank transfer payment must be made in Japanese Yen before March 6 (The payment is not available for payment after March 7(JST)).
-Bank transfer must be made in full amount without any deduction of domestic and foreign transaction charges.
-Please include your “Registration Number” in the sender’s name.
-When making a collective bank transfer, please inform the SPIN CALORITRONICS XII Registration Desk (sc12-regist@or.knt.co.jp) including the names and registration numbers of the participants.

Change / Cancellation / Refund Policy

Please implement any changes or cancellations to your account, please send an inquiry to the SPIN CALORITRONICS XII Registration Desk (sc12-regist@or.knt.co.jp) with your registration number in the e-mail subject.
Kindly note in advance that the handling fee for changes or cancellation the responsibility of the registrant.
The date and time of the change and cancellation charges will be based on the working hours (Mon - Fri 10:00-17:00 [JST = UTC+9] except national holidays).
(Kindly note that Registration Desk will be closed on Feb. 23, Mar. 21 and Apr. 27 - May 5 due to the National Holidays in Japan.) After working hours, change/cancellation will be made on the next working day, which may incur charges.

*Cancellation Policy for Registration

Before April 20 Full refund after deducting a handling fee
On and after April 21 No refunds

*Cancellation Policy for Conference Dinner

Before April 20 Full refund after deducting a handling fee
On and after April 21 No refunds

*Cancellation Policy for Accommodation

21 days before the night of stay No Charge
20 to 8 days before the night of stay 20% of accommodation charge
7 to 2 days before the night of stay 30% of accommodation charge
1 day before the night of stay 40 % of accommodation charge
On the reserved day (before hotel’s check-in time) 50% of accommodation charge
On the reserved day (after hotel’s check-in time) 100% of accommodation charge
Cancellation without notice (No-show) 100% of accommodation charge / No Refund


-Refunds will be made during or after the workshop upon deducting bank transfer fees (JPY 6,500), and/or credit card service charges (JPY 500), as well as the cancellation penalties.
-If the payment has been made by credit card, the refund will be made to the same credit card.
-If the payment has been made by bank transfer, please inform us of your bank account details by e-mail again.

Visa Application Support

Deadline of Visa Application Support: noon on March 17 (Fri), 2023 [JST = UTC+9]

Please make sure to apply in time.
Fee for regular and student participants: JPY 18,000
*Please note that fee is generally non-refundable.
-Please register with your University/Company’s e-mail address if you wish to apply Visa Application Support.
-Kindly note that the Visa Application Support will start in March as the period of validity of the single-entry visa is three months.

Entry to Japan

The following items will be needed to enter Japan.

Please make sure you carefully read the following conditions and check if you meet the requirements before you request.

Applicants must meet all of the following conditions to apply the visa:

  1. You have completed the online registration.
  2. Your registration fee has been paid.

*Please note that if any of above requirements is not met, the visa support cannot be accepted.

The following documents will be issued to the applicants who has meet all of the above conditions:

< Please read the following before applying the visa >

< Website of Ministry of Foreign Affairs of Japan >


- Kindly confirm the latest information on your own responsibility including checking the above URL regularly.
- KNT Corporate Business Co., Ltd. (SPIN CALORITRONICS XII Registration desk) entrust the Visa support services to Freedom Co., Ltd.
Freedom Co., Ltd.
2-35-14 Nihonbashi Ningyo-cho Chuo-ku, Tokyo 103-0013, JAPAN

Abstract Upload

-Invited Speakers are requested to upload an abstract of their talks.
-Regular and student participants can upload an abstract if they wish to give a poster presentation during the workshop.

Remarks (for Poster Presenters):

1. The maximum number of poster presentations will be approximately 40.
If more than 40 applications are received, a review process may be conducted.
2. Poster size should be A0-size portrait (841mm×1189mm) or less.

Preparing Abstract

Updating Abstract

Abstract Template
Abstract Template is available.

Registration has been closed.